Saturday, June 24, 2017

12pm Pacific | 1pm Mountain | 2pm Central | 3pm Eastern


Pre-Race Briefing

 

Start getting ready for your upcoming X-Race now using the Pre-Race Briefing information below!  Please read through it carefully and let us know if you have any questions so you and your team are ready to have an incredible experience when you take on the world!  You will also receive a Final Race Briefing a few days before your race.


Mobile App

We're excited to be partnered with "The Experience Network" app, called Bonfyre, for our X-Race events. This app will provide a way to socially engage with all teams competing in your race, both before the start, and post-race. It will also enable your team to communicate directly, and privately, with our Race Headquarters, get your pictures and videos verified in real-time, and answer any questions you may have, even days before the race, and throughout the entire experience.

To prepare for the race you'll need to download the Bonfyre app (free) on any and all Apple or Android devices you plan to race with. 

You can click on the buttons below from your mobile device to download the app.  It's a very simple and intuitive app, but if you need some tips on how to use it you can access the "Help" tool under the Account tab in the app. 

When creating a Bonfyre account, please use the same email address that you provided when registering for the race.  In the days leading up to your race we will be automatically adding 2 race Bonfyres to that account  (1 for all teams, and 1 for only racers on your team) and you will be given more info on how to join them in a Pre-Race Briefing sent out the week of the race. 


What To Expect

Pre-Race:

Unlike other races, there's no designated start line so strategy comes into play even before the race begins.  Teams can start anywhere they believe is the most strategic for them. Near a transit stop, in their home with maps laid out, on a street corner ready to run, parked in their car downtown, etc.     

As the start of the race approaches feel free to socialize with other teams within the mobile app or post fun pictures of your team getting ready to race.  Right at the start of the race our HQ will post a link to the full list of challenges in your Team Bonfyre.  

 

During The Race:

Once you've pulled up the race website you will most likely work on planning out how you will complete as many challenges as possible, or what locations you need to get to around your community to complete them.

You will have up to 3 hours to complete as many of the challenges as possible and submit them to your Team Bonfyre as you go. Each challenge will likely fall into one of these 4 categories: Physical, Skill, Fun, and Find.  

The two big components of X-Race strategy will likely be "which challenges should we focus on completing" and "what's the fastest and most efficient method of travel and route to get to the locations where we can complete each challenge".  The surroundings where each team will be racing will vary greatly so you can expect the list of challenges to be diverse and take into account the different environments and modes of travel teams will likely have available to them.  

Teams need to stay together throughout the race from one challenge to another and each team member (and their body markings when possible) should be visible in every submission unless otherwise noted.  

All team members need to be racing together in the same geographic location.  The only time team members are typically able to split up momentarily is if you all get to a location and it requires you to search for something.  For example, you all get to a sculpture garden and you need to find a specific statue.  You can split up within the garden to find the statue and then will need to regroup to take the picture.  Some challenges may only require one racer to complete it, and in order to be verified we'll likely need to see the racer complete it and the rest of the team in the same general area whether it's a picture or video.  They can be working on another challenge in the background but they should be in the general area so they can see the challenge get completed and cheer on their teammate.      

During the race your team is allowed to travel via any method available to you in your community.   

There will likely be some challenges that won't require you to stray far from your starting point, and others that require some significant travel depending on your location.  That is all part of the strategy, trying to figure out where you can complete a challenge and budgeting your time wisely to complete as many as possible within the time limit.  You may decide that a combination of travel methods is your best strategy.  Regardless of the mode of travel you use throughout the race, the safety of your team and those around you needs to be your top priority.  

Our Race HQ will be verifying all of your challenges remotely, and in real-time.  As you complete a challenge you will submit your picture or video through the Team Bonfyre (which is a group that is private and only consists of our HQ and your team members) and we will respond almost instantly letting you know if it's verified, or if something else is needed in order to complete it correctly.

We strongly recommend having anyone who expects to submit pictures/videos during the race to submit some test pictures and videos into your Team Bonfyre during the week leading up to the race.  It's a very simple app but it's better to be comfortable with it before race day and figure out any issues you're having, learn how to trim down a longer video into a 15-second clip (the max that can be submitted into the app), etc.

When submitting a picture or video be sure to include the 3-digit challenge number .

How to add the 3-digit Challenge Number to your photo or video submission.

How to add the 3-digit Challenge Number to your photo or video submission.

Each challenge will be labeled with a 3-digit Challenge Number.  When submitting your picture or video through the app click in the "Add a caption" box, type the 3-digit Challenge Number and then click the Upload Photo or Upload Video link (see picture as reference).  This will help HQ reference the correct requirements for that challenge and get it verified for your team quickly.  

We will also be keeping track of the number of challenges every team has completed throughout the race, in real-time.  

Our HQ typically responds in less than a minute but if you're confident you have completed it correctly keep racing and work on another challenge while you await verification.  Any race-related questions you have before, during, or after the race can be submitted into your Team Bonfyre and our HQ will follow up with you.  It's recommended that you also keep track of which challenges your team has successfully completed so you don't waste any time in figuring out which ones you have remaining.  Just remember we only count the challenges that have been submitted properly and were successfully verified by our HQ so if you complete one and forget to submit it, or you submit it but our HQ responded as "Invalid" for whatever reason then we can't count it towards your total.  You can attempt a challenge as many times as needed to successfully get it verified (unless otherwise specifically noted in the challenge description).  

Finish positions will be based on the total number of challenges you complete and the amount of time it took you to complete them.  

Our HQ will be keeping track of how many total challenges you've completed and what time you completed your most recent challenge. The most important factor in determining your final ranking will be how many total challenges you completed successfully within the 3 hour timeframe. If any submissions are received after the 3 hours they will not be verified and will not count towards your total.  HQ will also be keeping track of what time your team completed their most recent challenge.  That time will constantly be updated throughout the race as you complete challenges and will be used as a tie breaker in final rankings if needed. For example, if Team A completed 26 total challenges and they completed their 26th challenge at the 2 hour 42 minute mark, and Team B also completed 26 challenges but didn't complete their 26th challenge until the 2 hour 53 minute mark then Team A would have a better finishing position than Team B.  But if Team C completes 27 challenges, even if they didn't complete their 27th challenge until the 2 hour 56 minute mark, they would beat both Team A and B.  

 

After The Race:

After your team has "finished" you can celebrate a fun day together and recover from your adventure by hitting up your favorite local place to grab some food or drinks!  Once the 3 hour race time has ended our HQ will work to calculate the finishing positions of all teams.  The top teams will receive prize money (see prize section below) or swag from our sponsors, as well as being recognized on our social media networks!   

 
Scavenger Hunt
 

 How To Display Your Bib Number

When you registered, you assigned yourself a 3-digit race bib number which you will use to identify yourself on race day.  If you forget what number you assigned yourself you can log into your Eventbrite account and click on "View Order" and then scroll down to see the number you chose.  If you can't find it for some reason you can let us know by commenting in your Team Bonfyre in the week leading up to Race Day and we'll confirm it for you.

For race day identification we are now using the preferred method of most triathlons and adventure races called "Body Marking".  Body Marking, or having your bib number displayed on yourself, is a durable, safe, and effective way to let everyone around you know you're in the middle of a fun and competitive race, without having to wear a paper bib and safety pins.  To learn more about our move to Body Marking check out our blog post about it HERE.

There are endless types of durable markers that will do the job, from the standard Sharpie found in your junk drawer, to those specifically for races like this, found at running stores and sporting goods locations.

No matter what option you go with, all are safe and can be removed after the race using a variety of methods.  Some simple ways of removing your body markings are detailed HERE.

Here's how to "Body Mark" yourself on race day:

1. Simply write the word "XRACE" somewhere highly visible on your body or exterior layer of clothing.

2. Write the 3-digit Race Bib Number that you registered with, somewhere highly visible on your body or exterior layer of clothing.

* The word "XRACE" and your 3-digit Race Bib Number need to be visible at all times, clearly written, and large enough that you can easily be identified by our Race HQ, and everyone in the community where you're racing.

* If you prefer to not write on your body you can simply write the two required pieces of information on any exterior layer of clothing, headbands, hats, costumes, etc.  Be creative and have fun looking like the true adventure racer you are!

An example of racers displaying their body markings on their forearms and shoulders so it's visible when they "flash the X"

An example of racers displaying their body markings on their forearms and shoulders so it's visible when they "flash the X"

An example of racers displaying their body markings on headbands and long sleeve shirts

An example of racers displaying their body markings on headbands and long sleeve shirts


Prizes and Recognition

The top placed teams in the race will win monetary prizes, as well as any available swag from Race HQ and our awesome sponsors!  Our prize structure for the top teams is an increasing purse based on the number of registered racers.  We believe the more teams you beat the more money you should win.  Because of this unique model, the potential prize money will vary, and it won't officially be known until registration closes.  The official amounts will be included in your Final Briefing, which will arrive via email within 48 hours of Race Day.  Official company checks will be mailed to the top teams on the first business day after the race and will arrive directly to them within a few days.  


In the week leading up to your race you will receive race briefings and info on how to join your Bonfyre groups. If you have any questions you will likely find answers in our FAQ's section (www.XperienceAdventures.com/xracefaqs) or you can contact us via email at XTeam@XperienceAdventures.com