Final Briefing 

Xplore Phoenix - Saturday October 24th 2015

12:00pm Race Start Time 

 

With race day approaching quickly this briefing will cover a large amount of information.  Please read through it carefully and let us know if you have any questions so you and your team are fully prepared and ready to have an incredible experience when you hit the pavement!


What To Expect Between Now And Race Day:

1. If You Haven't Yet, You Need To Join The RACE BONFYRE And Your TEAM BONFYRE And Become A Pro At Using The App

These two Bonfyre groups will be the main form of communication between your team and our Race HQ. If you have not yet downloaded the app go to our app website by clicking HERE and get it now.  

Create an account in the Bonfyre app using the same email address you provided during the Xplore registration process.  If you already have a Bonfyre account with that email address then you should use that one and just log into the app. 

Upon logging into the app you should find two separate Bonfyres for this race have been added to your account. You can click "Join" on each of those two Bonfyres to begin using them.  

Then use the tips that pop up within the app or read through our app website to become a pro at using it before you hit the pavement.  It's a very simple and intuitive app but if you aren't sure how to comment and submit pictures and video into your Team Bonfyre before the race begins it will slow your team down greatly.  Each racer that joins your Team's Bonfyre should submit a test picture and video sometime Friday before race day so that you're comfortable using it.  You may also want to learn how to manage the amount of push notifications you receive when others post into the Bonfyres. There are options to always receive them, receive one every once in a while telling you how many posts are unread, or never receive them.   

 

2. Narrow Down The Potential "Access" Location

Here's some more details on what the Access is and how it will affect you on race day:

Most scavenger hunt type races will give you a paper clue sheet when the race starts with all the locations to get to, or challenges to complete.  Our clues will be on a hidden website.  To get "access" to that website you'll need to find something in the city (which we call "The Access") right as the race starts . 

Right at 12pm we'll send you the Final Access Clue via your Team Bonfyre.  As an example the Final Access Clue might say something like "The Access is what the sign on the corner of 21st and Market St says."  You then find that sign and use what it says to create the website address where your clues are.  Use the Access (which will be either a word or a number) and make it the extension of the XperienceAdventures.com website. For example, the Access may be a sign that says "Danger" and your clues are then found at www.XperienceAdventures.com/danger

You do not need to send the answer to our Race HQ and you do not need to take a picture at the Access location. Just figure it out, type the address into the browser on your device and start racing!

 

Obviously, the closer your team is to that Access at the start of the race the more of a head start you'll have on the competition.  We've posted two clues about the Access in your Team Bonfyre and have also included them below.  The first location (on the left below) is within 1 Mile of where the Access will be, and the second location (on the right below) is within a Half Mile of the Access. 

1 Mile Radius Clue (this location is within one mile, as the crow flies, of the Access) 

1 Mile Radius Clue (this location is within one mile, as the crow flies, of the Access) 

Half Mile Radius Clue (this location is within a half mile, as the crow flies, of the Access) 

Half Mile Radius Clue (this location is within a half mile, as the crow flies, of the Access) 

Here's a secret tip....the Access will not necessarily be directly between these two points, or even right near either of them, but rather somewhere in the converging area where the 1 Mile and Half Mile radius circles overlap.  Figure that area out and you'll give your team a big advantage as the race starts. Using the example below (which is not for your city) you would want to start your team somewhere in the area where the two overlap. If the Access were something you had to find near Independence Hall you would already be close to it as the race began.  If you can only figure out one of the clues then start your team somewhere strategic within that radius and you'll still be in a good position to get to the Access quickly at the start.

This example (which is not for your city) shows the area where the two clues overlap.  You can be certain the Access will be somewhere in that area for your race!

This example (which is not for your city) shows the area where the two clues overlap.  You can be certain the Access will be somewhere in that area for your race!

3. Marking Yourself With Your Assigned Bib Number

When you registered, you assigned yourself a 3-digit race bib number which you will use to identify yourself on race day.  If you forget what number you assigned yourself you can log into your Eventbrite account and click on "View Order" and then scroll down to see the number you chose.  If you can't find it for some reason you can let us know by commenting in your Team Bonfyre and we'll confirm it for you.

For race day identification we are now using the preferred method of most triathlons and adventure races called "Body Marking".  Body Marking, or having your bib number displayed on yourself, is a durable and effective way to let everyone around you know you're in the middle of a fun and competitive race through the city, without having to wear a paper bib and safety pins.

There are endless types of durable markers that will do the job, from the standard Sharpie found in your junk drawer, to those specifically for races like this, found at running stores and sporting goods locations.

No matter what option you go with, all are safe and can be removed after the race using a variety of methods.  Some simple ways of removing your body markings are detailed HERE.

Here's how to "Body Mark" yourself on race day:

1. Simply write the word "XPLORE" somewhere highly visible on your body or exterior layer of clothing.

2. Write the 3-digit Race Bib Number that you registered with, somewhere highly visible on your body or exterior layer of clothing.

* The word "XPLORE" and your 3-digit Race Bib Number need to be visible at all times, clearly written, and large enough that you can easily be identified by on-course volunteers, partnering businesses, and our remote Race HQ.

* If you prefer to not write on your body you can simply write the two required pieces of information on any exterior layer of clothing, headbands, hats, costumes, etc.  Be creative and have fun looking like the true adventure racer you are!

An example of racers displaying their body markings on their forearms and shoulders so it's visible when they "flash the X"

An example of racers displaying their body markings on their forearms and shoulders so it's visible when they "flash the X"

An example of racers displaying their body markings on headbands and long sleeve shirts

An example of racers displaying their body markings on headbands and long sleeve shirts


What To Expect On Race Day:

1. What To Pack For The Race

Depending on the route you end up taking throughout the day and how much public transit you end up using, a team that finishes the race will have probably covered at least 6 urban miles.  You should be aware of the weather conditions and temperatures (see our weather section below for an updated forecast) and plan accordingly with clothing, water, snacks, sunscreen, and any personal items you'll need for an approximately 2-4 hour race.

Xplore is a high-tech race, where teams will be required to take pictures and/or video with a mobile device, utilize the internet, mobile apps, text messaging, and possibly email during the race if needed.  Make sure at least one of your team members (and hopefully more) will have a device that can utilize these functions.  It is strongly recommended that team members bring, and possibly race with, the power cord for your mobile device or some kind of backup power source.  In any urban race you can expect to use a lot of your device's power throughout the course of the race, and having a charger may be the difference between being able to finish the race, or running out of power somewhere along the way. 

A map of the city, pen or pencil, something to take notes on, and a good understanding of the city will give your team a huge advantage.  You should probably carry your ID for emergency purposes but we will not need it as long as you properly registered.  You should also have some cash on you during the race for any water or snacks you choose to buy along the way, in case you did not purchase a public transit pass in advance and suddenly decide you would like to use one, or in case a checkpoint requires your team to purchase a small item.  

Wild costumes or matching team outfits are always encouraged and are guaranteed to improve team comradery!   Most importantly, bring a sense of adventure, and plan to walk away with more great memories than you came with. 

 

Weather (updated regularly by our team leading up to the race)

The conditions for Saturday's Xplore race will be warm, with mostly sunny conditions throughout the day, and no precipitation expected.  It will be important to drink lots of fluids not only on race day, but also on Friday so that you're well hydrated leading up to the race.   If the clouds hold off then the sun will make it feel even warmer than the actual temperature.  Race time temperatures are expected to be in the mid to high 80's. Because of the warm conditions we encourage you to pace yourself throughout the day and utilize public transportation as much as possible. 

We suggest keeping some extra clothes in your car or your bag in case you get sweaty or wet during the race and want to wear something dry while hanging out at the post-race venue.  For more details click on the button below. 

 

 

Safety

Racing through a city is dangerous, period.  There are countless risks, but being smart, abiding by as many rules as possible, and making your safety and the safety of those around you your top priority, will help minimize the risks and ensure you have a fun and enjoyable experience.  Here are some guidelines for having a safe race:   

Traffic- follow all traffic and pedestrian laws

Landscape- watch where you are going, the pavement and sidewalks are often uneven and obstacles such as curbs, signs, and stairs will quickly bring you down (especially if you're using your phone, looking around for a checkpoint, etc) 

People- in most situations you will be moving faster than those around you so be kind and mindful of others throughout the race.

Weather- the conditions can change in an instant so be prepared in advance and be prepared to adjust your plans if the weather creates an unsafe situation.  The race will rarely be postponed or cancelled due to weather before or during the race so make safety your top priority and seek shelter, take a break, or wait it out if needed and live to run another day.  If we notice a possibly dangerous weather situation developing we will do our best to notify your team via Bonfyre.

Health- the race will be highly physical so be sure to hydrate sufficiently and eat properly in the days leading up to the race, while you're racing, and as you recover.  If you need a break during the race, take it, as long of a break as you need.  If you feel like you're having a medical emergency, get injured, or become ill please take the necessary steps to seek professional medical assistance, including dialing 911 if needed.

   

2. As The Start Of The Race Approaches

Photo Apr 03, 11 43 36 PM.jpg

Post pictures and video of your team getting pumped up and ready to race in the Race Bonfyre!  It's a social and fun way of seeing the teams you'll be racing against, and hanging out with after you cross the finish line! We'll also be sharing a lot of the content via our own social networks and putting it on our website so have some fun! 

Leading up to the start we'll be posting in the Race Bonfyre at various increments to let you know any last minute info and giving you an official countdown to the start! 

You may want to adjust the amount of push notifications you receive when others post into the Race Bonfyre. You can do that by opening that Bonfyre and clicking the "More" tab at the top of the screen, then click "change" next to the "Notify Me" option.  There are options to always receive them (Notify me often), receive one every once in a while telling you how many posts are unread (Notify me occasionally), or never receive them (No notifications).


3. The Race Begins!!

Right at the start of the race we will send out the Final Access Clue.  For more details on this, see the content at the top of this briefing.

Once the race begins all of your correspondences and submissions should be done through your TEAM BONFYRE.  This is very important since the Team Bonfyre only includes racers on your own team and our Race HQ.

Once you have access to the clue website you will most likely work on solving the clues to figure out the checkpoint locations and the challenges you need to complete.  Read each clue carefully and complete each checkpoint accurately based on the description.


Rules

You must complete 9 out of the 10 checkpoints.  Checkpoint #10 is mandatory (cannot be your skip), and will need to be completed last, otherwise checkpoints can be completed in any order throughout the race.

The two big components of Urban Racing strategy usually come down to "which checkpoint should we skip" and "what's the fastest and most efficient method of travel and the most efficient route to get from one checkpoint to another".  Some checkpoints will be further away but may be easier to complete once there, and others may be closer or something you can do along the way but could be harder to complete.  These are all things you'll probably be constantly thinking about throughout the day.  


Each checkpoint has a set of validation points below the clue that we will confirm for every submission.  For example, if the clue were written as "Take a picture of your entire team jumping in the air in front of the large Elephant mural" the validation points that we'll check off for your submission might be:

- 1 picture, all team members visible

- Entire team is jumping in the air

- Large Elephant mural is clearly visible in the background

We've found that racers appreciate these validation points so they can quickly and easily reference what is needed in the submission in order for it to be verified by our HQ.  If you review them right as you arrive at a checkpoint or just before completing the challenge you will likely do everything needed for the submission and you will save your team a ton of time throughout the course of the race. 


Submit your checkpoint pictures or videos (and any race-related questions) to our Race Headquarters via your TEAM BONFYRE and we will respond quickly.    

If you have completed the checkpoint correctly you will receive a response of "Verified" from our Race HQ.

If you did not complete the checkpoint correctly according to the validation points listed, or our Race HQ can't validate something based on the picture or video you submitted then we will let you know.  We'll likely tell you if you're at the wrong location, did the challenge incorrectly, or an additional picture or video is needed for us to verify something required. We will not however be able to give you information that may help you solve a clue or gain an advantage on another team. There is typically no limit to the number of submissions you can send HQ in order to get a checkpoint verified, unless otherwise noted for a specific clue.

Our HQ will review your submission almost instantly.  You should see your response very quickly but you do not need to wait around for it, especially if you are confident that you completed the checkpoint correctly.    


Teams need to stay together throughout the race from one checkpoint to another and each team member (and their body markings when possible) should be visible in every submission unless otherwise noted.  The only time team members are typically able to split up momentarily is if you all get to a checkpoint and it requires you to search for something.  For example, you all get to a sculpture garden and you need to find a specific statue.  You can split up within the garden to find the statue and then will need to regroup to take the picture. 


During the race your team is only allowed to travel on your own physical ability (legs, wheelchair, stroller, etc) or on public transportation such as Buses, Light Rail, Subway, Tram/Trolley, etc.   You are not allowed to take private, personal, or community "shared" transportation including Taxi, Bikes, Pedicab, Horse-Drawn Carriage, Sight-Seeing Tours, Private Vehicle, Skateboards, Rollerblades, BikeShare and CarShare programs, etc.  Any use of these will most likely be documented by another team or an undercover staff member and you will be immediately disqualified from the race.  

 

We will be keeping track of the number of checkpoints every team has completed throughout the race, in real-time.  It is a good idea though to be keeping track for yourself so you know which checkpoints you've completed and which ones you still need to complete.  Once you've completed 8 total you will head to the checkpoint listed as Checkpoint #10 on your clue website and we will send you a very brief instruction on what to do there.  This location will be the Finish Line for the entire race, and sending instructions on what to do there after you've completed 8 total will prevent any teams from trying to complete it earlier in the race and then just submit it at the end.  


It has become a tradition that at some point during the race you will most likely be required to "Flash The X".  This is a simple pose where you cross your forearms in front of your body to form an "X".  We cannot say if, or when, this will be required in your race but you should be aware of the term and know the pose if it's required of you.    

 

4. After The Race

It's time to celebrate a great day, a tough workout, and fun times with friends, by hitting the after-race venue!  The location of the venue will be listed on your clue website as Checkpoint #10 and it is certain to be a place with some great food and drinks.   

Although we love to party, please be aware that our staff may not be at the after-race venue.  Xplore is a mobile race and our staff will likely be managing everything from a remote Race HQ.  The venue mainly gives your team a chance to relax after an exhausting adventure, meet some other fun teams, and celebrate a great day together. 


Prizes, Recognition, And The Leaderboard

The top 3 finishing teams will win monetary prizes.  Our new prize structure is an increasing purse based on the number of registered racers.  We believe the more teams you beat, the more money you should win.  Because of this new model the potential prize money will vary from one city to the next.  Below are the current prize amounts for your race:

1st Place: $200

2nd Place: $150

3rd Place: $100

There is no limit to how much the prizes can grow so as our company continues to grow and the size of our races grow, so will the amount of money that can be won.  Official company checks will be mailed to the top 3 finishing teams on the first business day after the race and will arrive directly to them within a few days. 

 

Other prizes for this race include:

1. Custom Decals of your city for the Best Photo/Video of the race.   As you're racing through the city make sure to take fun, creative, or generally awesome photos and videos and our HQ will select our favorite one from the hundreds of submissions during the race. The winning picture or video will be posted to our social media sites early in the week and your team will receive custom decals of the city you raced in for each member of your team!

 

Teams that finish in the Top 25 will receive points toward the season-long leaderboard.  This is the only leaderboard of it's kind in the Urban Adventure Racing industry and is featured prominently on our website.  More importantly, you will be in the hunt for the X-Prize, which is a growing cash prize (based on total registered racers throughout the entire season) that gets awarded to the team at the top of the leaderboard at the end of the 2015 season!  Last year, Andy Almonte (Captain) and his team called "The Nads" took home the coveted prize (worth over $3,200) and the title of Xplore Champion. If you've read this far in the briefing you deserve a clue for your race, the Access will be north of Washington Street. The team that wins the X-Prize will receive the large prize money, will have an end of the season interview featured on our website and social networks, and will have the pride in knowing you were better than hundreds of other teams across the country!


And Finally.... Some Things To Be Aware Of

We have carefully scouted and vetted every checkpoint in this race, however cities are a constantly changing beast, so if a checkpoint is inaccessible or you're not able to complete the requirements for any reason let us know right away and we will adjust the requirements if needed and verify accordingly.   

Our new mobile racing model is somewhat dependent on the functionality of a number of technology platforms.  We have backup plans in place for every possible scenario we can think of, but we won't waste your time outlining them all here. Just be aware that if for some reason Bonfyre becomes temporarily unavailable during the race, keep racing, and we will send you an email right away with a contact person to text your submissions to while we work with Bonfyre to get it back up.  We expect the race and all of our technology to be very smooth and provide you with an incredible experience but we just wanted to include this information in the briefing in case we need to implement a backup plan for any reason.

 

Have fun!  Get active! Experience your city in a unique way! And take some really great pictures and video so you can remember this for a long time to come!  

That's what it's all about! 

 

If you have any questions at all please don't hesitate to contact us via your Team Bonfyre or by email at XTeam@XperienceAdventures.com